TREC and TALCB Financial Services Division strive to strategically and ethically procure quality goods and services while achieving the best value through fair and open competition as well as meeting the needs of our customers and maintaining public trust.

• What TREC and TALCB look for in a vendor
• Typical Purchases
• Purchase Orders and Other Contractual Documents
• How to learn about TREC and TALCB procurement opportunities
• Delivery
• Invoicing
• Historically Underutilized Business Program
• TREC and TALCB Contract Management Guide and Other Forms
• Agency POs and Contracts
• Contact Information

What TREC and TALCB look for in a vendor:

• Quotes prices correctly, including any shipping/handling charges or specifying that charges are included in the price.
• Adhere to bid instructions included in the bid documents.
• Signs and returns bids or quotes by scheduled deadlines.
• Provides samples and/or literature with bid response, when requested.
• Communicates effectively with TREC and TALCB staff to resolve any problems with orders.
• Delivers on or before delivery deadlines.
• Follows all delivery instructions; records purchase order number on packing slips and cartons.
• Responds promptly to requests, telephone messages, etc.
• Meets or exceeds performance standards as set out in the purchasing document.
• Submits accurate invoices to TREC and TALCB Financial Services Division with all necessary information (purchase order number, vendor ID, etc.)

Typical Purchases

TREC and TALCB purchases a variety of office products and services that support the agency’s operations. Typical purchases include general office supplies and equipment; computer and telecommunications equipment and services; and other services such as professional, temporary personnel, and training services.

Purchase Orders and Other Contractual Documents

A purchase order constitutes a legal contract between the agency and a vendor. Only TREC and TALCB purchasers are authorized to issue a purchase order to procure goods and services on behalf of the agency. A vendor that fills an order is agreeing to the price and the terms on the purchase order. If the price listed on the purchase order is incorrect or if the vendor cannot comply with the terms, it is the vendor's responsibility to contact the Financial Services Division before filling the order. Please note that some procurements require other contractual documents such as written agreements executed by both TREC or TALCB and the vendor.

How to learn about TREC and TALCB procurement opportunities

All state procurement opportunities over $25,000 must be posted on the Electronic State Business Daily (ESBD), which is operated by the Texas Comptroller of Public Accounts.

Delivery

Most deliveries are made to TREC and TALCB's offices in Austin. 

Invoicing

Payment will not be made until the products or services ordered have been received, evaluated, tested, and accepted. Vendors must submit a completed invoice to Financial Services at:

Email:

Accounts.payable@trec.texas.gov

Or

Mail:

Texas Real Estate Commission 
Attn: Financial Services

PO Box 12188
Austin, TX 78711-2188

The purchase order number and vendor identification number or taxpayer-identification number must be included on the invoice. For questions about billing, call the Financial Services Division at 512-936-3000.

Historically Underutilized Business Program

The mission of TREC and TALCB's Historically Underutilized Business (HUB) Program is to provide assistance to minority, woman-owned, and Service Disabled Veteran Businesses affording them a fair opportunity to participate in the competitive procurement process. TREC and TALCB are committed to increasing awareness, providing education and encouraging participation to HUBs in the State of Texas Procurement process.

TREC and TALCB Contract Management Guide and Other Forms

TREC and TALCB have created a helpful guide with full details on the agency's purchasing and contract administration program. 

• TREC Contract Management Guide

Other Forms

• Request for Taxpayer ID Number and Certification
• TREC Standard Terms and Conditions
• Direct Deposit Form
• Vendor Protest Procedures

Agency POs and Contracts

Pursuant to Senate Bill 20 passed during the 84^th Texas Legislative Session, this information is made available to comply with the requirements for transparency in state agency contracting and procurements set forth in the bill.

• 2024 Purchase Orders and Contracts through 3/31/2024

• 2023 Purchase Orders and Contracts

• 2022 Purchase Orders and Contracts

• 2021 Purchase Orders and Contracts

Purchasing Contact

Email: 

Procurement@trec.texas.gov

or

Mail:

Texas Real Estate Commission 
Attn: Financial Services - Procurement

PO Box 12188
Austin, TX 78711-2188