TREC Commission Meeting
The meeting agenda and any meeting materials can be found under "Meeting Materials" on the right side of this page. These minutes set out the agenda item, the subject matter discussed, and any action taken on each item.
The meeting reconvened at 10:01 a.m. on February 12, 2019
NOTES: Commission members present: Leonard, Arriaga, Miller, Turner, Westcott, Wilkinson, Williams
Commissioner Stephens arrived at 10:04 a.m.
Chair Wukasch arrived at 10:25 a.m.
Agenda Item 21 Discussion and possible action regarding agency performance measures
ACTION: Commissioner Williams, duly seconded by Commissioner Stephens moved that the Commission approve staff's recommendation to eliminate, add and revise performance measures, as presented, with the exception that the report on HUB's be provided on a quarterly basis. The motion was adopted by unanimous vote.
NOTES: Commissioner Stephens exited the meeting at 10:55 a.m. and did not return.
Chair Wukasch exited the meeting briefly and was not present during the vote on Agenda Item 22.
Agenda Item 22 Discussion and possible action regarding the Long Term Facilities Master Plan Reserve Fund
ACTION: Commissioner Westcott, duly seconded by Commissioner Arriaga, moved that the Commission resolve that given it is not interested at this time in exploring constructing a new facility, that it rename the Long Term Facilities Master Plan Reserve Fund the Strategic Projects Reserve Fund and assign exploration of the use of those funds to the Executive Committee subject to any use of those funds be voted on by the full Commission and request that division directors bring forth ideas on how to use the funds. The motion was adopted by unanimous vote.
Agenda Item 23 Discussion and possible action regarding completion of the other Sunset Commission recommendations
ACTION: Commissioner Miller, duly seconded by Commissioner Turner, moved that the Executive Committee is delegated the authority to review and approve any legislative language proposals to modify statutes affecting the agency. The motion was adopted by unanimous vote.
Commissioner Arriaga, duly seconded by Commissioner Miller, moved to direct staff to update the TREC Operating Budget for Fiscal Year 2019 as follows:
1. Increase expenditure authority totaling $302,041 to cover expended and encumbered costs for identified technology projects
2. Increase anticipated revenue by $125,000 to correct prior revenue adjustment
3. Transfer $302,041 to reclassify funds in the Technology Reserve to the TREC Operating Budget
Commissioner Turner, duly seconded by Commissioner Leonard moved to authorize staff to update the Budget Policy to allow transfer from the respective reserve funds to the Operating Budget after approved expenditures per the Budget Policy are made from a reserve fund to allow for State mandated accounting of those expenditures. Documentation of all such transfers will be provided for ratification at each Commission meeting. The motion was adopted by unanimous vote.
Commissioner Turner, duly seconded by Commissioner Westcott, moved that the Commission approve the Education Plan proposed by the Texas Real Estate Inspector Committee and authorizes staff and the Texas Real Estate Inspector Committee to move forward with requesting legislative changes and developing rules to implement the plan to bring back to the Commission for proposal. The motion was adopted by unanimous vote.
Agenda Item 26 Discussion and possible action on agency communication to Commission members
ACTION: No action was taken.
Agenda Item 27 Discussion and possible action regarding standard meeting schedule for all advisory committees
ACTION: Commissioner Miller, duly seconded by Commissioner Turner moved that the Commission accept staff's recommendation to adopt the set schedule of meeting dates for advisory committees as presented. Commissioner Arriaga, duly seconded by Commissioner Westcott, moved to amend the motion to include the Commission explore the possibility of bi-monthly meetings. Both motions were adopted by unanimous vote.
Agenda Item 28 Discussion and possible action regarding the role of Commission committee liaisons
ACTION: Commissioner Arriaga moved that the Chair and Commission consider rotating committee liaisons and standing committee members as necessary. The motion was not seconded and failed.
NOTE: Chair Wukasch appointed Commissioner Miller as the Commission liaison to the Broker Responsibility Working Group
Agenda Item 29 Discussion and possible action regarding Commission Committee appointments and frequency of Committee meetings
ACTION: No action was taken.
Agenda Item 30 Discussion and possible action regarding the Memorandum of Understanding with the Texas Appraiser Licensing and Certification Board
ACTION: Commissioner Westcott, duly seconded by Commissioner Arriaga, moved that in the draft MOU between TREC and TALCB, RCS services provided by TREC for TALCB be moved from paragraph IV.A. to item 13 of paragraph IV.C. The motion was adopted by unanimous vote.
Agenda Item 31 Discussion and possible action regarding agency participation in ARELLO
ACTION: The Commission decided to table this item for a future meeting but asked staff to provide a table with three years of attendance data to the Commissioners as soon as possible.
Agenda Item 32 Discussion and possible action regarding search for new General Counsel
ACTION: Commissioner Westcott, duly seconded by Commissioner Arriaga, moved that the Commission appoint Commissioners Leonard, Turner, and Miller to participate in the candidate selection for the position of General Counsel for the agency. The motion was adopted by unanimous vote.
Agenda Item 34 Discussion and possible action regarding future agenda items
ACTION: Commissioner Arriaga asked to discuss roles of the Executive Committee
Commissioner Westcott asked to discuss marketplace trends
Executive Director Oldmixon asked to discuss a process by which when a rule is adopted to allow staff to automatically make changes or update forms
Commissioner Turner asked to discuss ideas for new Commission member orientation such as the schedule and agenda
Agenda Item 35 Discussion and possible action to schedule future meetings
ACTION: The next meeting of the Commission is scheduled for May 6, 2019, at 10:00 a.m.
Agenda Item 36 Adjourn
ACTION: The meeting was adjourned at 1:35 p.m.