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Job Vacancy Announcement


Job Title:
Legal Assistant II/III
Division:
TREC Enforcement Division
Job Posting #
2205-25-ENF
Monthly Salary:
$3,375.00 - $4,376.00
State Classification:
Legal Assistant II/III
Class No., Group:
B17; 3574 or B19; 3576
Location:
Austin
FLSA Status:
Nonexempt
Work Week:
Monday-Friday, 40 hours/week (Flexible work schedule / Hybrid telecommuting)
Travel:
None
Posting Date:
05/19/2022
Closing Date:
On Hold
Job Summary:

Serve as legal assistant in the Enforcement Division. Assist attorneys with case management. Review and analyze new complaints against license holders and other Texas Real Estate Commission (TREC) regulated persons and entities. Research and apply applicable statutes and rules. Draft orders and petitions and other appropriate documents.

We value employee work-life balance and provide our team members incentives that include telework, flexible work schedules, wellness leave incentive, health and retirement programs, 401K, vacation and sick leave paid, holiday pay, and other various benefits.  The Enforcement Division values teamwork and productivity to accomplish our consumer protection mission.  TREC oversees real estate brokerage, inspections, and timeshares.  The agency also provides education and licensing services, as well as regulation and enforcement of state laws.
 

Minimum Education:

Bachelor’s degree from an accredited four-year college or university. Experience can substitute for education on a year for year basis.

Experience:
  • Three years of relevant program or office work experience.
  • Experience working with the public.
Knowledge, Skills and Abilities:
  • Knowledge of legal terminology
  • Knowledge of state and federal laws, rules, and regulations
  • Knowledge of research methods and techniques
  • Excellent oral and written communication skills.
  • Proficient skill in computer processing and databases.
  • Good organizational skills and an ability to prioritize and manage a caseload.
  • Ability to research, analyze, and apply statutes and rules.
  • Ability to successfully function as a team member and work well with all levels of co-workers and customers.
  • Ability to communicate professionally with the public both verbally and in writing.
  • Ability to work until 5 p.m. on certain days.
  • Experience using office productivity software such as Microsoft Office to create documents, spreadsheets, meetings and manage email.
  • Experience working on a Microsoft Windows based computer in a networked environment
  • Experience with basic operation of web browsers such as navigation and searching
     
Preferred Qualifications:
  • Real estate experience and/or current Texas Real Estate license. (License must be placed on inactive status while employed with the agency.)
  • Knowledge of general legal practices/procedures.
  • Knowledge of Chapter 53, Texas Occupations Code.
  • Two years of experience reviewing and analyzing licenses or researching criminal history for an occupational regulatory agency.
  • Work experience with paperless filing systems
Job Duties:
  • Review and analyze consumer complaints to determine jurisdiction, alleged violations, and appropriate investigative action
  • Prepare appropriate response, request more information, or initiate investigation
  • Apply the appropriate law and agency policies in analyzing and resolving complaints
  • Draft letters and documents that are free of grammatical and punctuation errors
  • Prepare letters, memos, reports, and documents related to contested matters as assigned following the correct template
  • Assist attorneys with successful case management
  • Review case status for all complaints on monthly case activity report and updates supervisor and investigators as applicable
  • Complete assigned work in a timely and efficient manner 
  • Perform other tasks as assigned
Additional Requirements:

Cover letter detailing how your experience ties to the position.

Employment is contingent on passing a criminal background investigation.

Environmental & Physical Conditions:  Normal office work environment, mostly sedentary in nature. Involves speaking to groups of people. May involve walking; standing; remaining stationary for long periods of time; pulling and pushing; kneeling, stooping and bending; and safely lifting and carrying items weighing up to 30 pounds. Work involves extensive phone usage and repetitive hand/wrist/finger motions while using the computer.

To Apply:

To apply for this position, complete an on-line application either through the TREC CAPPS External Applicant Career Section at the CAPPS Careers Website or through Work In Texas (WIT) at http://www.twc.state.tx.us.

For job opening inquiries or to request a reasonable accommodation under the Americans with Disabilities Act please contact the TREC Human Resources by calling 512-936-3604.  Applications must be received by the closing date in order to be considered for this posting. TREC does not accept paper applications. 

Submit a cover letter, DD-214 or DD-1300 (if applicable) to: human.resources@trec.texas.gov or 512-936-3547 (fax). 

Applications will not be considered until all required documentation is received by TREC/TALCB.

Military Crosswalk Information: http://www.hr.sao.state.tx.us/Compensation/MilitaryCrosswalk/MOSC_Legal.pdf

Contact:

Human Resources at 512-936-3604