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Job Vacancy Announcement


Job Title:
Inventory & Store Specialist
Division:
Staff and Support Services
Job Posting #
2001-21-SSS
Monthly Salary:
$2900.00 - $3,000.00
State Classification:
Inventory & Store Specialist III
Class No., Group:
1913, A14
Location:
Austin
FLSA Status:
Nonexempt
Work Week:
Monday-Friday, 40 hours/week (flex schedule may be possible after first evaluation)
Travel:
None
Posting Date:
01/22/2020
Closing Date:
Until Filled
Job Summary:

Texas Real Estate Commission/Texas Appraiser and Licensing Certification Board is seeking an accounting professional who shares our values of excellence, teamwork, and customer service. We are a collaborative work culture that fosters an environment of trust and accountability as we work towards our Commission’s mission to protect consumers of real estate services in Texas.  Our agency strives for employee work-life balance and provides incentives that include telework, flexible work schedules, wellness leave, health and retirement programs, 401K, vacation and paid sick leave, holiday pay, and other benefits.

Performs receiving, property management, inventory and procurement of goods and services. Work involves stocking, assignment and transferring of inventory and ensuring compliance with established/new policies and procedures. Work involves purchasing and procuring commodities, equipment, and services using established guidelines, rules, policies, and laws.

Minimum Education:

Graduation from a standard senior high school or equivalent is generally preferred. Experience and education may be substituted for one another.

Experience:
  • Two (2) years’ experience organizing and managing data, property, and/or inventory
  • Experience with electronic inventory tracking - (Centralized Accounting and Payroll/Personnel System (CAPPS) and State Property Accounting (SPA) preferred).
Knowledge, Skills and Abilities:
  • Excellent communication and customer service skills
  • Good written and verbal skills
  • Good organizational skills
  • Skill in use of computer and Microsoft Office
  • Must be able to lift a minimum of 50 pounds
Preferred Qualifications:
  • Experience with electronic inventory tracking - (Centralized Accounting and Payroll/Personnel System (CAPPS) and State Property Accounting (SPA) preferred).
Job Duties:
  • Tracks the status of requisitions and purchase orders. Receives orders for the agency, ensures orders are accurate and complete. Works with Purchasing and Accounts Payable on any order/invoice discrepancies
  • Audits invoices and checks for accuracy, receipt of material(s), and compliance with purchase orders. Matches orders with purchase order and invoice, delivers goods to customers and forwards invoices/packing slips, etc. to Accounts Payable. 
  • Requisitions and orders merchandise, supplies, and equipment using guidelines, rules, policies and laws to maintain adequate levels of stock. 
  • Maintains inventories in supply room, based off historical data and the development of reorder points and lead times.
  • Maintains, execute, review and update various receiving, inventory, property tracking, asset management, accounting and procurement reports and maintains files.
  • Schedules and conducts spot, quarterly, semi-annual and annual inventories. Reconciles inventory records, researches asset records and resolves inventory reporting discrepancies.   
  • Fills internal orders and delivers materials to customers and moves inventory and shipments as needed, including furniture/equipment.
  • Gathers information and assists with the identification and storage of records to ensure that they are correctly categorized for records retention.
  • Manages inventories of keys, security badges, coordinates inventory, internal office and general equipment moves and transfers.    
  • Liaison with Texas Facilities Commission (TFC) for work requests and all communications with the TFC Property Manager.
  • Ensures common areas are adequately maintained, in accordance with State Office of Risk Management (SORM) safety, risk management and health requirements. May act as the agency Safety Coordinator and/or Additional Duty Safety Officer.
  • Develop training curriculums, policies, procedures, controls and process improvements for inventory management, property controls (loss prevention), records retention and surplus property.
  • Tracks equipment and manages assets in conjunction with CAPPS/SPA asset. management systems; may act as agency asset manager
  • Composes emails and communicates across divisions as needed.
  • Other duties as assigned.
Additional Requirements:

Environmental & Physical Conditions:  Normal office work environment, mostly sedentary in nature. May involve walking; standing; remaining stationary for long periods of time; pulling and pushing; kneeling, stooping and bending; and safely lifting and carrying items weighing up to 50 pounds. Work involves extensive telephone usage and repetitive hand/wrist/finger motions while using the computer.

To Apply:

Submit a complete (no blanks) State of Texas Employment Application along with a cover letter, resume, and DD-214 or DD-1300 (if applicable) to:  human.resources@trec.texas.gov or 512-936-3547 (fax).  Applications may be submitted via WorkInTexas; however, the additional documents must be submitted to Human Resources prior to being considered for an interview. 

Skills test will be administered during the interview

Applications will not be considered until all required documentation is received by TREC/TALCB.

Military Crosswalk Information: http://www.hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_PropertyManagementandProcurement.pdf

Contact:

Human Resources at 512-936-3604