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Job Vacancy Announcement


Job Title:
Administrative Assistant
Division:
Standards and Enforcement Services (TREC)
Job Posting #
2010-12-SES
Monthly Salary:
$3,175.00
State Classification:
Administrative Assistant III
Class No., Group:
0154, A13
Location:
Austin, Texas
FLSA Status:
Nonexempt
Work Week:
Monday-Friday, 40 hours/week (flex schedule may be possible after first evaluation)
Travel:
None
Posting Date:
10/30/2019
Closing Date:
Until Filled
Job Summary:

To act as the communications and message center as well as provide administrative support for the Standards & Enforcement Services Division.

Minimum Education:

High school diploma or equivalent. Experience and education may be substituted for one another.

 

Experience:

Four years of office experience in general business procedures and use of standard office equipment including computer, scanner, and multi-line phone. Experience answering the phones and providing customer service.

Knowledge, Skills and Abilities:
  • Ability to communicate professionally with the public both verbally and in writing.
  • Ability to perform data entry and data retrieval on the computer database.
  • Excellent oral and written communication skills.
  • Ability to perform complex word processing tasks and create and maintain spreadsheet applications.
  • Ability to successfully function as a team member and work well with all levels of co-workers and customers.
  • Ability to follow division operating procedures.
  • Excellent organizational skills.
  • Ability to work until 5 p.m.
Preferred Qualifications:
  • Experience working with the public.
  • Knowledge of The Real Estate License Act and the Rules of the Texas Real Estate Commission.
  • Experience with state government.
  • Experience working with paperless filing systems.
  • Experience in a legal environment.
  • Work experience creating/revising forms
Job Duties:
  • Acts as communications and message center for Standards & Enforcement Services Division.
  • Initial processing of incoming complaints.
  • Open and close complaint cases and update case records for assigned regions in computer database.
  • Scan, email, and copy documents and maintain paperless files.
  • Prepare batches, memos, reports, and other documents as assigned.
  • Prepare drafts and finalize correspondence for attorneys and legal assistants.
  • Maintain accurate computer records.
  • Route correspondence, faxes, and files.
  • Work as a team member within the support staff.
  • Perform other tasks as assigned.
Additional Requirements:
  • Cover letter detailing how your education and experience meets the requirements of the position
  • Resume
  • If granted an interview, provide three references and take a skills test at the interview.

Environmental & Physical Conditions:  Normal office work environment, mostly sedentary in nature. May involve walking; standing; remaining stationary for long periods of time; pulling and pushing; kneeling, stooping and bending; and safely lifting and carrying items weighing up to 30 pounds. Work involves extensive telephone usage and repetitive hand/wrist/finger motions while using the computer.

To Apply:

Submit a complete (no blanks) State of Texas Employment Application along with a cover letter, resume, and DD-214 or DD-1300 (if applicable) to:  human.resources@trec.texas.gov or 512-936-3547 (fax).  Applications may be submitted via WorkInTexas; however, the additional documents must be submitted to Human Resources prior to being considered for an interview. 

Applications will not be considered until all required documentation is received by TREC/TALCB.

Skills test will be conducted at the time of interview.

Military Crosswalk Information: http://www.hr.sao.state.tx.us/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf

Contact:

Human Resources at 512-936-3604